Executive Assistant

Posted On:22/10/2021
Job Title:Executive Assistant
Location:Erbil - HQ
Type of Position:Full-time
Length of Contract:12Month(s)
Compensation And Benefits:Competitive salary and benefits commensurate with skills and experience. National Compensation Package

Erbil, Iraq

About Seed Foundation:

SEED is a locally registered NGO in Kurdistan Region of Iraq, whose mission is to protect, empower, and support the recovery of survivors of violence and others at risk. SEED provides comprehensive services, integrating mental health, case management, legal and protection services, with psychosocial support activities to protect and empower survivors, and improve individual, family, and community well-being. SEED supports women, men, boys, and girls who are survivors of violence and other rights abuses, including survivors of conflict, gender-based violence (GBV), trafficking, torture, human rights violations, including internally displaced, refugees, foreign citizens, and host community. Through our Center for MHPSS, SEED strengthens the skills of service providers and government actors through education, training and capacity building to better support vulnerable individuals and communities. SEED promotes policy, institutional, regulatory, practice, and social change to strengthen human rights, protections, and services for vulnerable individuals and groups. SEED combats human trafficking through services for survivors and those at risk including shelter protection; strengthen institutional protections through technical assistance, training, public awareness, and advocacy. SEED’s work reflects international best practices and expertise combined with local experience.

Role Of The Job Title:

We are seeking to hire an Executive Assistant. The successful candidate will be an experienced administrator who is highly organized, professional, and has exceptional interpersonal skills. We are looking for a detail-oriented team player and a self-starting individual who is able to support a senior executive and work collaboratively with all members of the management team, staff, Board of Directors, and people outside of the organization.

Specific Tasks:

● Provides overall administrative support to the President. ● Maintains executive's calendar and appointment schedule by planning and scheduling meetings, speaking engagements, conferences, teleconferences, and travel. ● Ensures all relevant meeting materials are prepared, staff and other participants are notified, agendas are distributed, and all meeting arrangements and logistics are made. ● Manages information flow and documentation for the President in line with the existing review and approval system. ● Manages projects and initiatives of the President, and participates on project teams in the organization. ● Maintains positive, professional, and collaborative relationships with all staff and ensures that the office environment is based on respect, professionalism, equality, and the spirit of teamwork. ● Provides tactical support to our leadership and management team and works together in partnership with them to manage the organization’s key priorities. ● Ensures confidentiality at all times. ● Produces documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. ● Guarantees professionally written correspondence by composing, editing, and proofing a variety of written and visual deliverables. ● Reads respond to and manage routine correspondence; draft letters and documents. ● Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries. ● Files documents and organizes administrative systems. ● Records meeting discussions, meeting minutes, creates task lists, communicates tasks to staff and follows up. ● Ensures operation of the President's equipment and ensures supplies are available. ● Performs at a high level with exceptional organizational and administrative skills. ● Can communicate with diverse audiences, senior government officials, donors, and board members, allied organizations, and staff. ● Pitches in with office management responsibilities as a true team member. ● Carries out other tasks as assigned.

TO Apply:

Interested candidates are invited to submit their applications HERE; In order for an application to be considered valid, SEED only accepts online profiles duly completed. Only shortlisted candidates will be contacted.

Essential criteria:

● Bachelor's degree ● At least three years of experience as an Executive Assistant or in a senior administrative role; NGO experience a plus. ● Ability to work in a stressful setting and adapt quickly to changing environments. ● Knows how to schedule and coordinate complicated meetings, events, and travel. ● Ability to meet demanding deadlines and work under stress. ● Possesses excellent oral and writing communication skills in English and Kurdish, Arabic, a plus. ● Strong computer skills – Microsoft Outlook, Word, Excel, Google; IOS/MAC.a plus. ● Good interpersonal, communication, and teamwork skills. ● Demonstrated ability to manage projects, solve problems; resourceful. ● Experience creating systems, processes, and procedures. ● Detail-oriented, organized, and self-starting. ● Strong belief in human rights and gender equality.